Why this policy exists
This data protection policy ensures Chapelfield Nursery:
Data Protection Law
The Data Protection Act 1998 describes how organisations must collect, handle and store personal information. These rules apply regardless of whether data is stored electronically, on paper or on other materials. To comply with the law, personal information must be collected and used fairly, stored safely and not disclosed unlawfully. The Data Protection Act is underpinned by eight important principles. These say that personal data must:
Sharing information with others
As a Nursery it is necessary for us to collect personal information about you and your child. Sometimes we have to confirm or share information with other organisations. If we need to do this, we will make it clear to you on the forms you complete giving us the information. We will inform you before sharing any of yours or your child’s information.
In some cases, a third-party organisation, such as a funding body, may require you to sign an agreement to allow your information to be shared e.g. on a funding form. Please read all paperwork thoroughly before signing, so that you know exactly how your information will be used.
We will make sure that the information about you is accurate and up to date when we collect or use it. You can help us with this by keeping us informed of any changes to the information we hold about you.
Types of information we collect and store
Yours and your child’s full names; Your child’s date of birth; Your address; Your contact numbers and those of your emergency contacts; Your email address; Your child’s medical conditions; In some cases, your National insurance number. You are entitled to view, amend, or delete the personal information that we hold. Email your request to The Management Team at firstname.lastname@example.org.
In addition to the above we store the following on each child (some if only applicable): On-going progress and development; photographs; Accident and Incident records; health records, Special Needs records, Safeguarding records, Behaviour records and school transition information/reports.
We will keep information about you and your child secure. We will protect your information against unauthorised change, damage, loss or theft. All information collected in paper form is kept locked away at night. All our computers, and tablets are password protected.
We will tell you what kinds of information we hold and what we do with it.
We will comply with the Data Protection Act 1998 and any subsequent legislation on information handling and privacy. We will do this through Chapelfield Children’s Day Nursery’s Data Protection Policy. We will help you where possible with any questions or problems that you may have with the Data Protection Act 1998, the Human Rights Act 1998 or the Freedom of Information Act 2000. If we cannot help you, we will give you advice on where to write to, to get the information you may need.
We will only collect information that is necessary for what we do and will be fair in the way we collect it. We will tell you what we intend to do with the information about you. where practicable, we will collect information directly from you. If we collect information about you from someone else, we will make sure you know that we have done this whenever possible.
We use a third-party provider, MailChimp, to deliver our newsletter etc. For more information, please see MailChimp’s privacy notice. You can unsubscribe to general mailings at any time by clicking the unsubscribe link at the bottom of any of our emails.
We use Tapestry to record Children’s personal development with an Online Learning Journal. For more information on their data protection please see their privacy notice https://tapestry.info/privacy/
We use Child’s Play as our computer software for the storage of children’s and families details. Please see their data protection policy, which is stored in the office at Nursery.
We will hold information about you and your child only for as long as the law says. After this, we will dispose of it securely.
General staff guidelines
These guidelines also apply to data that is usually stored electronically but has been printed out:
THIS PRIVACY NOTICE WAS REVIEWED ON 1ST MAY 2018 BY THE MANAGAMENT TEAM AT CHAPELFIELD CHILDREN’S DAY NURSERY AND WILL BE REVISED 1ST MAY 2019